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Meetings: Other Business & Close – Community Titles

In this and the following sections we take you through the agenda of a community corporation AGM.

Other Business & Close:

Any decisions that are made should be put as a motion. Ask for a mover and seconder. If there is no support by way of a seconder, declare that the motion lapses for lack of a seconder. If there is a seconder then ask for any discussion on the motion. After a two or three speakers for and against, you can say: “I will now call for a vote on the motion” (You may ask the Secretary to read the motion again so that members are sure of what they are voting on).
“All those in favour? Against? I declare the motion carried/lost”.

Is there any further business?



_______________________________________________________________________________________________________ was/were thanked for her/his/their hospitality in hosting the meeting. The meeting was closed at ______am/pm with a note of appreciation to those who attended.



As chairperson:

  • consider asking for other business at the start of the meeting – this makes gagging an unsupported member easier
  • limiting discussion may be useful where the meeting is running late, or others present do not want to discuss the matter
  • it is at the pleasure of the meeting whether it accepts a motion not on the agenda
  • consult the ‘Three Laws’ of Meetings and ‘Robert’s Rules’ under Tools for more help in this arear.


The following may be of assistance.

Meeting Minutes Pro forma

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Three Laws of Meetings

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Meeting Manage Video

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Meeting Hints Sheet
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Meeting Procedure Rules

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