Meetings: Minutes of Previous Year
In this, and the following sections, we take you through the agenda of a community corporation AGM.
Minutes of the previous AGM:
Minutes of the previous AGM, this item follows the opening preliminaries, an extract from our pro-forma minutes follows…
MINUTES:
Ask the Secretary to read.
“Can I have a motion from a member who was present at that the previous meeting to confirm the Minutes? “
Will someone Second the motion please?.
All those in favour? Against? I declare the motion carried“.You may want to ask members if there are any corrections.
It was resolved that the minutes of the previous Annual General Meeting held on ___/___/___ be taken as read & accepted as a correct record.
Business arising: Any matters that need to be readdressed will be discussed & recorded under common property maintenance, under another relevant agenda item, or under other business.Moved____________ / Seconded ____________ Motion carried.
Hint
As chairperson:
- ensure you have a copy of last years minutes at hand
- have the Secretary (if present) to summarise the minutes to refresh the owner’s memories
- meeting law does not require those voting to be have been present at the previous meeting
Tools
The following may be of assistance.
|
Meeting Minutes Pro forma |
Three Laws of Meetings |
Meeting Manage Video |
|
Meeting Hints Sheet |
Meeting Procedure Rules |
Link to next step – Correspondence
Satellite images of your group
A satellite image of your group can be very useful at your meetings.
The image below was copied from Google Earth. It shows a group of units in Adelaide. At a meeting owners can use this image to address grounds and building related matters, such as problem trees, poorly kept yards, roof and driveway issues. A picture is worth a 1000 words.
Click on this image as access the Google Earth download site.
