Meetings: Correspondence
In this, and the following sections, we take you through the agenda of a community corporation AGM.
Correspondence:
This item follows the passing of last years minutes. An extract from our pro-forma minutes follows:
CORRESPONDENCE: The correspondence for the year was reviewed and tabled. It was agreed that any matters arising be deferred for discussion under the relevant agenda item.
Hint
As chairperson:
- ensure you have all the correspondence on hand – ask your group’s Secretary for help
- suggest owners pass the documents around if they wish to view them
- avoid lingering over this agenda item unless a matter is of importance to the majority of those present
- make a note of any matters arising that need to be addressed later in the meeting. This ensures that owners are acknowledged while enabling the meeting to move on.
Tools
The following may be of assistance.
|
Meeting Minutes Pro forma |
Three Laws of Meetings |
Meeting Manage Video |
|
Meeting Hints Sheet |
Meeting Procedure Rules |
Link to next step – Last Years Financials
Satellite images of your group
A satellite image of your group can be very useful at your meetings.
The image below was copied from Google Earth. It shows a group of units in Adelaide. At a meeting owners can use this image to address grounds and building related matters, such as problem trees, poorly kept yards, roof and driveway issues. A picture is worth a 1000 words.
Click on this image as access the Google Earth download site.
