In this, and the following sections, we take you through the agenda of a community corporation AGM.

Minutes of the previous AGM

Minutes of the previous AGM, this item follows the opening preliminaries. An extract from our pro-forma minutes follows…

MINUTES:

Ask Secretary to read.
“Can I have a motion from a member who was present at that the previous meeting that the Minutes be confirmed?
Will someone Second the motion please?.
All those in favour? Against? I declare the motion carried“.

You may want to ask the members if there are any corrections.

It was resolved that the minutes of the previous Annual General Meeting held on ___/___/___ be taken as read & accepted as a correct record.
Business arising: Any matters that need to be readdressed will be discussed & recorded under common property maintenance, under another relevant agenda item, or under other business.

Moved____________ / Seconded ____________ Motion carried.

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Hint

As chairperson:

• ensure you have a copy of last years minutes at hand
• have the Secretary (if present) to summarise the minutes to refresh owners memories
• meeting law does not require those voting to be have been present at the meeting

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Tools

The following may be of assistance.

Meeting Minutes Pro forma Click on picture to view & edit	Three Laws of Meetings Click on picture to view	Meeting Manage Video Click on picture to view video
Meeting Hints Sheet Click on picture to view	Meeting Procedure Rules Click on picture to view	Access to Satellite Images Click on picture to view

Link to next step – Correspondence