Meetings: Minutes of Previous Year

In this, and the following sections, we take you through the agenda of a community corporation AGM.

Minutes of the previous AGM:

Minutes of the previous AGM, this item follows the opening preliminaries, an extract from our pro-forma minutes follows...


Ask the Secretary to read.
"Can I have a motion from a member who was present at that the previous meeting to confirm the Minutes? "
Will someone Second the motion please?.
All those in favour? Against? I declare the motion carried".

You may want to ask members if there are any corrections.

It was resolved that the minutes of the previous Annual General Meeting held on ___/___/___ be taken as read & accepted as a correct record.
Business arising: Any matters that need to be readdressed will be discussed & recorded under common property maintenance, under another relevant agenda item, or under other business.

Moved____________ / Seconded ____________ Motion carried.


As chairperson:

  • ensure you have a copy of last years minutes at hand
  • have the Secretary (if present) to summarise the minutes to refresh the owner's memories
  • meeting law does not require those voting to be have been present at the previous meeting


The following may be of assistance:

Meeting Minutes Pro forma

minutes proforma
Click on picture to view & edit

Three Laws of Meetings

unite group
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Meeting Manage Video

meeting video
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Meeting Hints Sheetmeeting hints
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Meeting Procedure Rules

meeting rules
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Access to Satellite Images

satelitte image
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Link to next step - Correspondence