Meetings: Maintenance

In this, and the following sections, we take you through the agenda of a community corporation AGM.

Legislation - Community Titles Act

Click on Legislation above, to view Community title legislation and hints on maintenance


Hint

Be clear on what is common property by checking the plans for your group. The difference between Strata Division & Community Division is important - see Boundaries.


Maintenance:

Painting: Owners agreed that painting was not needed at this stage and that any decision to paint the previously painted common/community surfaces can be deferred.
OR
Painting: Owners agreed to paint the previously painted common/community surfaces.
The Manager is to supply the Management Committee with a specification.
The Management Committee is to consider the specification and schedule of items to paint and advise the Manager on obtaining quotations for the work. The Management Committee is given the power to act to accept a suitable quotation. The work is to be funded from the Sinking/Reserve Fund.
If the Fund is insufficient then the Management Committee is authorised to raise a special levy.

Levy: The levy is to be chargeable equally rather than in accordance with lot entitlement to those persons registered as proprietors of a lot at the time a decision to proceed is made. (requires a unanimous resolution under Section 114, if owners currently pay by lot entitlement)
OR
Levy: The levy is to be chargeable in accordance with lot entitlement to those persons registered as proprietors of a lot at the time a decision to proceed is made.

Grounds Care/Lawn Care:
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Communal/Security Lighting:
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Termite Responsibility: The Manager advised that any termite damages within a strata division lot, or on common property would be the Community Corporation's responsibility unless the entry of termites had resulted from negligence on the part of an owner, agent or their tenant. It was also noted that damage caused by termites was not an insured event in terms of the building insurance policy. The Manager recommended that termite inspections should occur annually.
Termite Inspections: Owners agreed to have the lots inspected by the Corporation for termite activity & that the report be circulated to each owner.
OR
Termite Inspections: Despite the Manager’s recommendation, owners agreed not to have the lots inspected for termite activity this year but to monitor the situation instead.
Residents are strongly requested not to facilitate the entry of termites through the storage of newspapers or wood against the building or by putting soil against the exterior of the buildings.

Gutter Cleaning: The Manager is to arrange for the gutters, downpipes and stormwater drains to be cleaned before next winter.
OR
Gutter Cleaning: The Management Committee accepts responsibility to advise the Manager if they wish the cleaning of gutters to be undertaken.
OR
Gutter Cleaning: The Management Committee accepts responsibility for a gutter cleaning as needed..
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Driveways/Paving:
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Roofing:
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Fencing:
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Rubbish Removal:
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Other: (i.e. tree management, drain blockages, surface water disposal, etc.)
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Tools

The following may be of assistance:

Meeting Minutes Pro forma

minutes proforma
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Three Laws of Meetings

unite group
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Meeting Manage Video

meeting video
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Meeting Procedure Rules

meeting rules
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Meeting Hints Sheet

meeting hints
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Link to next step - Budget